# Trace a vacancy from publication to application.

By Hilvy. Updated 2026-10-25.

Use a sample role approved for testing. Do not upload a real CV or record applicant details in this worksheet.

Output: A job-field map, expiry rule and tested application-handoff brief.

- [ ] Identify the job source.
  Name the ATS and the unique reference that must stay attached to a vacancy.
  Keep: Source system and job identifier.
  Owner: ____________________
  Notes: ____________________

- [ ] Check the visible role facts.
  Compare location, working pattern, pay wording and closing details across both systems.
  Keep: An approved field map.
  Owner: ____________________
  Notes: ____________________

- [ ] Try the mobile application route.
  Follow the handoff without sending an application; inspect labels and the destination context.
  Keep: Handoff observations.
  Owner: ____________________
  Notes: ____________________

- [ ] Agree expired-role behaviour.
  Decide what happens when a role closes, including useful alternatives and indexing review.
  Keep: A documented expiry rule.
  Owner: ____________________
  Notes: ____________________

- [ ] Separate the employer journey.
  Find the correct business contact without entering the candidate flow.
  Keep: Employer route and receiving owner.
  Owner: ____________________
  Notes: ____________________

A blank review worksheet from Hilvy. Checkbox changes on the web page are not included in this download.
This is not an audit, certification, legal advice or a guarantee of search performance.
https://www.hilvy.io